integrated accounting

Fresh systems offer fully integrated comprehensive accounting modules with both the Fresh Market Agent and Fresh Distribution Systems

The Accounts Receivable module provides an accurate and user friendly method of recording all receivable transactions together with a wide range of reports for credit control and collections.

The module features:

1. Full integration with the Sales Entry and Invoicing, Stock Control, General Ledger and Statistics modules.
2. All Customer accounts are maintained continuously so that the exact status can be determined immediately. Enquiry screens show aged outstanding, unpaid invoices, and all transaction activity for as long as required.
3. Customer accounts are open item. Trading terms are set on a Customer by Customer basis and are independent of ageing cycles. Customers are grouped into Customer Types to aid reporting and control.
4. The system allows the entry of manual invoices and credit notes, with the option to print (or reprint) a document immediately.
5. Customer receipt entry supports discounts (fixed and settlement), collection fees and adjustments. Receipts may be matched against selected invoices, oldest unpaid invoices, or accounting periods to assist in automatic allocation.
6. Bank deposit listings.
7. Aged Debtor list shows the total owing by the customer, dissected in the accounting periods that they relate to. In addition, the report optionally shows collection information including Customer Contact name and telephone numbers, credit limit, last receipt date and amount.
8. Customer Transaction lists show transactions (paid or unpaid) and receipts for any nominated date range.
9. Invoices and credit notes can be generated for stock and non-stock sales.
10. The System allows for the production of Customer Statements for any Customer or Customer Group for any period range. Statements include a remittance advice.
11. All activity is supported by full Audit Trail reports.
12. The Accounts Receivable Calendar allows a mixture of User definable cycles (Eg 7, 14, 21, 30 etc. days), which may be actual or period based with different terms of payment.
13. A fully integrated query screen is provided so with as little information as a cheque number you can view the sales for which it was paid.
14. Specialised reports are available for local Credit Associations.
15. An option for free format label printing is provided.

The Accounts Payable module provides control over purchasing to maximise the use of cash resources, and take advantage of Supplier terms & discounts. The system provides management information to evaluate purchasing decisions and Supplier selection.

The module features:

1. Full integration with Stock Control, General Ledger and Statistics modules.
2. All Supplier accounts are updated immediately so their exact status can be determined. Enquiry screens show outstanding, unpaid invoices and all transaction activity for as long as required.
3. Supplier Accounts are open item. Trading terms are set on a Supplier by Supplier basis, and are used to determine the due date for payment. Both Growers and general Creditors are catered for.
4. An Aged Creditors analysis can be selected by Supplier, Supplier Type, and for any period interval.
5. The Creditors cycles are User definable. Suppliers can be grouped into Supplier Types to aid reporting and control. This allows payments to be made on-demand, daily, weekly, or monthly, etc..
6. The system allows for the entry of manual invoices and credit notes. The General Ledger is automatically updated. Invoices for stock receipts are matched to stock. Stock and Non-stock purchases affect different General Ledger accounts, and are User definable.
7. A Payments Due List shows amounts due for payment up to any date, and for any Supplier Types, or range of Supplier codes.
8. Selected Supplier invoices can be APPROVED for payment or placed on HOLD.
9. The system has the ability to automatically determine the due date for payment, but allows a manual override.
10. Cheque payments of Supplier invoices can be entered manually or generated & printed automatically, and the system provides the facility for combined Supplier payments. Payments can be made out of any nominated bank account, and can be stopped or cancelled.
11. An Electronic Funds Transfer (EFT) option is available for the payment of Growers or any other Creditors.
12. The system can optionally produce separate remittance advices for a Supplier or selected Supplier Types.
13. A special feature allows for the automatic deduction of any collection fees applicable to Levies or standard Charges, and are accrued under the relevant levy authority. A Levies Due listing is provided.
14. All activity is supported by full Audit Trail reports.
15. A fully integrated query screen is provide so with as little information as a consignment number you can view the date the cheque was dated or presented.
16. An option for label printing is provided.

The General Ledger module provides management and financial information about business performance and financial position.

The module features:

1. Full integration with the Accounts Receivable, Accounts Payable, Bank Reconciliation, Stock Control and Invoicing modules.
2. The system allows for the establishment of Budgets on an account by account basis for each accounting period.
3. Up to 13 reporting periods can be defined in any one year. Each reporting period is completely User definable.
4. Flexibility provided in the Chart of Accounts Structure, allows the User to define revenue/cost centres, and departments as appropriate.
5. Comparative Balances are stored for each account and each period in the previous year.
6. The General Ledger journal entry checks for balancing, and provides for automatic reversal entries as required.
7. A Standing Journal entry with reversal facility is provided.
8. The system is able to process prior period adjustments and future period entries. Periods can be closed off without holding up current processing.
9. The General Ledger reports include listings of General Ledger Journals and Standing Journals processed.
10. A transaction listing shows all transactions for any nominated account range and date range.
11. The Trial Balance report shows the current period and year to date balances for any account range.
12. The General Ledger includes a generalised report formatter with the ability to produce User defined Trading, Profit & Loss Statements, Balance Sheets and supporting schedules.
13. Full audit trails and screen look-up facility to substantiate General Ledger entries back to the originating activity in the sub modules is provided.

The General Ledger contains a Report Formatter that allows the User to define reports such as Profit & Loss, Balance Sheet and supporting schedules.

Report Formatter features:

1. All reports in dollars and cents or whole dollars only.
2. Reports can display a combination of Actual for the Period, Actual Year to Date, Actual for the Period Last Year, Actual Year to Date Last Year, Budget for the Period and Budget for Year to Date.
3. Reports can print variances and perform variance analysis.
4. Reports can be printed for specific account ranges; permitting individual reports for companies, branches and departments.
5. The report formatter allows the user to define: Headings, Accounts to report on, Totalling and subtotal in the report, Calculations on subtotals and totals, Balances to report (movement, opening balance, closing balances), Choice of column to print in, Control over formatting: new page, underlining, etc.
6. The layouts are user configurable with layouts for your Profit & Loss and Balance Sheet being provided.

The Cash Book provides the mechanism for efficient monitoring and control of Bank Accounts and Bank related transactions. In a time when treasury management is critical to the survival of many businesses, the Cash Book can provide the exact Bank balance at any time, perform Bank Reconciliation, transfer funds between bank accounts, initiate payments to suppliers, finance companies etc., and process direct deposits from customers.

The module features:

1. Management of any number of bank accounts per company.
2. Full on-screen enquiry of bank balances, reconciliation items and transactions.
3. Provision for standing payments. Recurring frequency can be weekly, fortnightly, monthly, half-yearly, or yearly.
4. Cash Flow analysis and historical cash flow analysis provides management with a clear picture of actual cash movements.
5. Provision for cash flow budgets. Analysis codes can be established for each transaction.
6. The ability to interface with electronic banking services provided by the bank, or statement transactions can be entered manually into the Cash Book.
7. Direct integration with the General Ledger, Accounts Payable, and Accounts Receivable modules.
8. Extensive reporting including: Cheque register, Receipts register, Bank Reconciliation, Cash Flow, Standing Transactions and Transactions List.